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Home My WebLink About07-20-2015 Minutes Board Retreatrr JOINT LLEDISTRICT NO. 93 "Learning Together- Achieving Excellence" 3497 North Ammon Road, Idaho Falls, Idaho, 83401 < (208) 525-4400 'i Fax (208) 529-0104 <'' www.d93schools.org Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent Board Retreat Minutes July 20, 2015 7:45 AM I. Continental Breakfast at Smith Honda Conference Room, 3477 S. Pioneer Road, Idaho Falls 7:45 a.m. Chairman McBride called the meeting to order shortly after 8:00am. Those in attendance were Attorney Doug Nelson, Trustee Paul Jenkins, Treasurer Amy Landers, Assistant Superintendent Scott Woolstenhulme, Superintendent Charles Shackett, Trustee Jeff Bird, Chairman Brian McBride, Board Clerk Mary Mortenson, Deputy Superintendent Marjean McConnell, Chief Financial Officer April Burton, Director of Human Resources Shalene French, Community Relations & Communications Phil Campbell. II. Ethics and Governance - Doug Nelson 8:00 a.m.-10:30 a.m. Doug Nelson gave each person in attendance copy of his PowerPoint Presentation, Bonneville School District Board Training 2015: Board Governance and Ethics. These are the major topics he addressed: o Legal Framework: Service on the School Board and the importance of its standards; important to understand the legal framework in Idaho for School Boards o ' Oath of Office: Support of the Constitution of the United States, the Constitution and the laws of the State of Idaho and the policies and procedures of Bonneville Joint School District 93. I.C. 33- 501- An oath must be taken; it is a legal obligation. If you have reservations about the oath, you then have reservations about being on the School Board. Trustees are given the trust to abide over the district and the students of the District. Board members are required to attend all regular meetings, work sessions, special meetings and executive sessions. Board members are required to follow the rules and laws of the Idaho Department of Education. Fiduciary, the relationship between the trustee, the District and its students and the patrons of Bonneville Joint School District 93, include the duty of care, duty of loyalty and duty of obedience. Trustee's three hats: o Legislative hat: Establish policy, laws and governance of School Board. o Executive hat: Oversee the day-to-day operations of the Executive branch. o Judicial hat: Student discipline and/or expulsion; employee probation/termination or non- renewal of contract, etc. o Constitution of the State of Idaho: Article 9: Sectionl: Legislature to establish system of free schools for students up to the age of 21. o Executive Sessions: Violation of Open Meeting Law to have any public conversations from an Executive Session; all information about employees and students is confidential. Motions are required to move from Open Meetings to Executive Session and back into Open meeting. All meetings must be noticed. o Conflicts of Interest: Bonneville Joint School District 93 Board of Trustee members may not have a financial interest directly or indirectly in any contract or other transaction pertaining to the maintenance of conduct of the District, or accept any reward or compensation for services rendered as a Board member except as otherwise provided by law. o Chain of Command for resolution of complaints: Refer complainant to District Policy on grievances 4 Person closest to the problem (coach, teacher, bus driver, etc.) 4Person in Authority closest to problem (Principal, Supervisor, Administration, etc.) -i Superintendent 4 Board. o Policy: Means by which the School Board governs the school district. Keep the policy language as simple as possible; they provide direction, accountability and consistency. Policy review and revision are important. Board of Trustees '- Brian McBride Paul Jenkins Amy Landers <;> Jeff Bird Greg Calder o Onen Meeting Law: New Idaho Code §74-201 to 74-208 To be structured whenever a quorum of the School Board meets to deliberate or to make a decision in a public setting through the direction of the Board chair. Discussion must be relevant to the motion or topic. o Ethics: Code of Conduct for School Board Members, BJSD93 Policy 1600. III. District Email - Scott Woolstenhulme All Board members will have new District email accounts, with the availability to Google docs, etc. All school board communications should be sent through district email, not personal emails, as stated in the BJSD93 Policy 1465. IV. Effective Meetings - 10:45 a.m.-12:00 p.m. A. Roberts Rules Overview - Chairman Brian McBride Brian McBride summarized the DVD Roberts Rules Made Simple: What's best to use, to maintain order, and language for our meetings. B. Agenda Overview - Marjean McConnell Marjean McConnell briefly discussed the different types of meetings, the reasons to hold each meeting and the processes (Board Policy 1500). A board meeting is a meeting of the Board held in the public. 'types of meetings include the Annual Meeting, Regular Meetings, Work Sessions, Special Meetings, Budget Meetings, Emergency Meetings, and Executive Sessions. Additional materials and documents available to Board members will be placed in the Resource tab on Board Book. V. Lunch 12:00 p.m. -1:00 p.m. Introductions of Board Members & District Staff District Staff attending lunch were Maintenance Supervisor Mike Davis, Director of Safe Schools, Operations & Maintenance John Pymm, Child Nutrition Supervisor Heather Plain, Transportation Manager Karen Judy, Director of Secondary Special Education and Federal Programs Rex Miller, Director of Elementary Special Education and Federal Programs Julian Duffey, Technology Creighton Harris, Director of Curriculum & Instruction Michaelena Hix. District highlights: wireless installed in all schools, improved cameras, pre -k class for ESL students; Gifted & Talented facilitator hired; new fuel pumps, two new special needs buses, safety training for street -crossing; ISU interns in Child Nutrition, High School Lunch Academy generates feedback and ideas; loading docks and new freezer; Singapore math conference, common core specialists to improve instruction, new textbooks. VI. Bond Discussion - 1:00 p.m. - 3:00 p.m. Discussion was led by Chairman Brian McBride. Main issue at hand is overcrowding in our current high schools and to determine whether to propose a bond for a new Middle School or a new High School. It will be the Board's mission to determine the best plan for reviewing and resubmitting the Bond for future election. Considerations are: o Run a bond without increasing taxes. o Survey the community: Middle School vs. High School. o Possible boundary changes and its effects. o Moving 9r" grade to Middle Schools. o Cost vs. politics. o Continue cottage meetings to educate public. VII. Board Goals for 2015-2016 - Chairman Brian McBride 3:15 p.m. -4:45 p.m. A. How Board Goals Drive Continuous Improvement - Dr. Shackett Dr. Shackett explained the importance of the School Board Goals — they are the driving force for the District Leadership Team and for each individual school. Leadership can be sustained overtime when goals do not change from year to year. His goal is have every employee love their job and to aspire to being the top District in Idaho. B. ISBA Resolutions - Chairman Brian McBride There were no pertinent resolutions put forth this year. C. Discussion and Setting Goals - Board Members Chairman McBride discussed the importance of staying within the 1.5 hour timeframe for all lunch hour work session meetings. If necessary, another work session could be scheduled to continue discussion. Stewardship responsibility arenas were decided upon for each Board member. Stewardships are the checks and balances of the District. Questions or concerns arising will be addressed by the particular Board member over that stewardship. • Amy Landers — Financial and policy • Greg Calder — Land, property and policy • Jeff Bird — Maintenance and building • Paul Jenkins — Curriculum • Brian McBride — Policy, public Relations, Board spokesman School Board Goals (draft): Student Achievement: A. Unity in learning to achieve excellence B. Leverage technology to improve learning Safe Environment A. Long-term planning for growth B. Protecting the welfare of all staff and students Patron Engagement A. Mutual respect in strengthening unity VIII. Adiournment Chairman McBride adjourned the meeting at 5:30 p.m. IX Idaho Falls Baseball Game, Melalcuca Field 7:15 p.m., Chukar's vs. Great Falls Dinner at the Ballpark 6:45p.m. APPROVED: Chairman A ATTESTED: I Clerk Date: