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HomeMy WebLinkAbout11-19-2014 Minutes Work Session Fairview ElementaryDr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Work Session of the Board of Trustees Fairview Elementary School November 19, 2014 11:30 AM I. Call to Order Chairperson Winchester called the meeting to order at 11: 30 a.m. II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson, Treasurer Amy Landers, and Trustee Brian McBride. Trustee Jeff Bird was not in attendance. Others in attendance were, Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of School Improvement and Technology Scott Woolstenhulme, Chief Financial/Operations Officer April Burton, Director of Human Resources Shalene French, Community Relations and Communications Liaison Phillip Campbell, Plant Facility and Purchasing Director Roger Hill, Director of Safe Schools John Pymm, Energy Education Specialist Don Trauntvein, and Board Clerk Valerie Messick. III. Welcome Visitors and Delegations Chairperson Winchester welcomed the following Eric Heringer, (Piper Jaffray), Heidi Southwick, Tammie McCammon, Ken DeSieyhardt (Patron Insights), and Ysabel Bilbao and Cameron Kinzer from Gallatin. IV. Items for Discussion A. Patron Survey Results - Scott Woolstenhulme Chairperson Winchester asked Mr. Woolstenhulme to talk to the Board about the Patron Survey results. He turned the time over to Ken DeSieyhardt from Patron Insights in Kansas. The phone survey and the online survey was well corroborated. The surveyors asked to speak to heads of household and asked where that individual lived in District. They asked the individuals to respond to the questions by grading them A through F. They accepted a response of don’t know even though that was not presented as a choice. Only those with an opinion were counted, however. The primary concerns were a communications issue. The people surveyed weren’t shy about offering opinions. He said that there is still a little bit more of story to tell but all data is shown on the report. They asked two open ended questions that were coded and then reported. The interviewers then moved into questions about the bond. The four options from the committee were presented in different orders and each respondent was asked to grade them. Then they were asked to give a preference. The margin of error is 5% so options one and two are essentially the same. One new high school was first and classroom additions and cafeteria expansions was second. There was a question about where individuals turn for District information. The following were the top choices: Local television stations, friends and neighbors, teachers in the District and Post Register. When asked the age group they belong to, 60% reported that they were between age 25 and 54. Only 94 respondents stated that they do not have past or present children or grandchildren in the District. There was not a lot of support for the bottom two options. There was a strong difference in opinion regarding the monthly cost. There were 1058 online respondents. This is supplemental information. It didn’t vary from the telephone survey. They needed 400 to participate across the District. Those who took the online survey could only respond once per computer address. They are still coding the open ended questions contained in the online survey. We now need to go to the people and talk to them and rely on our teachers to help us communicate. It is important to communicate with the community early. We could possibly invite the teachers to hold open forums at every school. We could use the PTC open house scheme to talk with individuals. We need to help people understand what the bond will do, what it will cost, that it is a good idea because of what it will do for our children, and what it does for our patrons. We need to communicate that we are here for kids as well as the community. Ken will go over the key take aways at the meeting tonight. Chairperson Winchester stated that the Board appreciates the information and thanked Mr. DeSieyhardt. Calendar Survey Results - Scott Woolstenhulme Chairperson Winchester asked Mr. Woolstenhulme to talk to the Board about the Calendar Survey results. The parent support is shown in red and the staff support is in blue. Ninety four percent (94%) supported the August 31st start date. District 91 will probably look at an August 31st start date and their calendar closely matches ours. The calendar will be voted on during the next Regular Board Meeting in December. B. Bond Timeline - April Burton Chairperson Winchester asked Mrs. Burton to talk to the Board about the proposed timeline for the Bond. Mrs. Burton turned the time to Ysabell Bilbao and Cameron Kinzer from Gallatin to talk about how District 93 should proceed. We need to take the message points to the patrons. The Board and administration needs to identify groups who need to hear and understand the message. The Board needs to identify key groups between now and January work to develop earned media time. If we are giving information, the District can send it out. We need to know how to get the information out in the most effective way. Ysabell and Cameron will come back with ideas for the Board and ideas for the support committee. Now it is important to identify the key people. Everyone needs to be on message. Gallatin will help create the message so the needs of the District can be effectively presented. We will need a social media plan and a media strategy. Ysabell and Cameron will start compiling a list next week and will get back to the Board the first of December. The Facility Planning Meeting is this evening, the Board’s Regular December Meeting is scheduled for the 10th. There is a work session scheduled at Woodland Hills on January 7th and the January Regular Meeting is scheduled for January 14th. The bond question needs to be to county elections office by January 16th. So the resolution can be adopted on January 14th at the regular meeting. Mrs. Messick can schedule meetings with key groups and talking points can be ready prior to January 14th. The Board can get the ground work ready in December. Someone needs to schedule meetings at the schools as well. The key talking points that are consistent will need to be used at those meetings. The information needs to be specific. The District’s intentions were good but the information was misread. We need a picture of the proposed high school as well as the plans, and a site plan for the patrons. All these things are dependent on the recommendation from the committee and the Board’s decision. Mrs. Burton suggested that the Board needs to work toward a December 10th vote on what to do. The question will be whether to add on or build a high school. Once that is decided, the resolution will need to include the amount, the term, and whether the Board will include elementary additions. We will also need a contingency for unknown costs. The patrons will need to understand why we need the contingency. We will probably need another work session in December or January. We need to let the community know of the team effort that has gone into this recommendation to the Board. Eric and Michael from Piper Jaffrey have done a great job. Please understand that emails are subject to public records requests so be careful what you write. C. Legislative Luncheon – Annette Winchester Dr. Shackett talked to Superintendent Boland. He thinks we should let the legislators speak more and talk about resolutions that mater, the governor’s task force, and some of legislation that was passed last year and how it affected us. Dr. Shackett will put together a list of topics and what we will ask the legislators. He will ask them to speak to the ISBA resolutions. He will have guidelines about what will happen and will do a brag sheet again. D. Changes in policy 5200 Code of Ethics and Exhibits E1 and E2 due to changes in statutory language - Valerie Messick Chairperson Winchester asked Mrs. Messick to discuss policy 5200 and required changes. Mrs. Messick stated that there need to be several changes to the policy and it will be introduced in initial reading for the December Regular Meeting. V. Call for Agenda Items for Upcoming Meetings A. Secondary Facilities Committee Meeting - Wednesday, November 19, 2014 Hillcrest High School Media Center - 6:30.p.m. - 9:00 p.m. B. Legislative Luncheon - Wednesday December 2, 2014 - District Board Room - 11:30 a.m. - 2:00 p.m. C. Regular Meeting - Wednesday, December 10, 2014 - 7:00 p.m. D. Work Session - Wednesday, January 7, 2015 - Woodland Hills Elementary - 11:30 a.m. - 1:00 p.m. E. Regular Meeting - Wednesday, January 14, 2015 - 7:00 p.m. F. Work Session - Wednesday, January 28, 2015 - Iona Elementary - 11:30 a.m. - 1:00 p.m. G. Regular Meeting - Wednesday, February 11, 2015 - 7:00 p.m. H. ISBA Day on the Hill - Monday February 16 - Tuesday February 17, 2015 - Boise, Idaho VI. Adjournment Chairperson Winchester asked for a motion to Adjourn at 1:42 p.m. MOTION: Amy Landers made the motion to adjourn. Kip Nelson seconded. The vote was 4 in favor with 0 opposed and 0 abstentions. Motion was carried. APPROVED: _____________________ Chairperson ATTESTED: _______________________ Clerk Date: _______________________