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HomeMy WebLinkAbout01-14-2026 Minutes Executive Session Board Annual MeetingDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Carissa Coats  Richard Hess  Paul Jenkins  Randy Smith  Mindy Clayton Bonneville Joint School District No. 93 is an Equal Opportunity Employer Board Annual Meeting Wednesday, January 14, 2026, 6:00 PM District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Chairman Jenkins welcomed everyone to the meeting. II. The meeting was called to order at 6:02 p.m. III. Roll Call Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present IV. Items moved from the consent agenda to discuss in the Executive Session (Action Item) Not needed V. Approve the Executive Session Agenda (Action Item) Motion: To approve the Executive Session Agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. VI. Executive Session (Action Item) The Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Mindy Clayton and seconded by Carissa Coats, Passed. Roll Call Vote Carissa Coats: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Paul Jenkins: Yes The Board entered Executive Session at 6:04 p.m. VI.A. Student Recommendations VI.A.1. Student J-2026 (Action Item) Motion: To approve the recommendation of expulsion without a hearing and conditionally re-admit Student J-2026 to Bonneville Online High School. This motion, made by Richard Hess and seconded by Randy Smith, Passed. VI.A.2. Student K-2026 (Action Item) Motion: To approve the recommendation of suspension only for Student K-2026. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. VI.A.3. Student L-2026 The Superintendent and the Board discussed Student L-2026. No action was taken. VI.A.4. Suspension Report Superintendent Woolstenhulme reviewed the current suspension report with the Board. VI.B. Employee Recommendations VI.B.1. Leave Without Pay Employee W-2026 Employee X-2026 Employee Y-2026 Employee Z-2026 Employee AA-2026 Heath Jackson, Executive Director of Planning and Personnel, discussed the following employees. No action was taken in the Executive Session. These individuals are on the consent agenda for approval. VI.B.2. Background Checks Background checks were reviewed with the Board. VI.B.3. Release of Contract Employee AB-2026 – no action taken, this item is on the regular agenda for approval. VII. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Richard Hess and seconded by Randy Smith, Passed. The Board closed Executive Session at 6:59 p.m. VIII. Chairman Jenkins led the Pledge of Allegiance. IX. The invocation was offered by Randy Smith. X. Call to Order Chairman Jenkins called the meeting to order at 7:06 p.m. XI. Roll Call Carissa Coats: Present Randy Smith: Present Mindy Clayton: Present Richard Hess: Present Paul Jenkins: Present XII. Board Reorganization XII.A. Declaration of Dissolution of the Board of Trustees Chairman Jenkins declared the board dissolved. XII.B. Reorganization of the Board of Trustees XII.B.1. Chairman of the Board (Action Item) Paul Jenkins called for nominations for Board Chair. Carissa Coats was nominated. No other nominations were named. Nominations were closed, and a roll call vote was taken. Roll Call Vote Carissa Coats: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Paul Jenkins: Yes Motion: To declare Carissa Coats as the Board Chair for Bonneville Joint School District 93. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XII.B.2. Vice Chair (Action Item) Board Chair Carissa Coats called for any nominations for Vice Chair. Richard Hess was nominated. No other nominations were named. Nominations were closed, and a roll call vote was taken. Roll Call Vote Paul Jenkins: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Carissa Coats: Yes Motion: To declare Richard Hess as Board Vice Chair for Bonneville Joint School District 93. This motion, made by Mindy Clayton and seconded by Paul Jenkins, Passed. XII.B.3. Treasurer (Action Item) Board Chair Carissa Coats called for nominations for the Treasurer. Paul Jenkins was nominated. No other nominations were named. Nominations were closed, and a roll call vote was taken. Roll Call Vote Paul Jenkins: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Carissa Coats: Yes Motion: To declare Paul Jenkins as the Treasurer for Bonneville Joint School District 93. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XII.B.4. Board Clerk (Action Item) Board Chair, Carissa Coats called for nominations for Board Clerk. Samantha Williams was nominated. No other nominations were named. Nominations were closed, and a roll call vote was taken. Roll Call Vote Paul Jenkins: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Carissa Coats: Yes Motion: To declare Samantha Williams as Board Clerk of Bonneville Joint School District 93. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XII.C. 2026 School Board Meeting Calendar Ratification (Action Item) Motion: To approve the ratification of the 2026 School Board Calendar. This motion, made by Paul Jenkins and seconded by Mindy Clayton, Passed. XIII. Board Opening Business XIII.A. Board Chair Carissa Coats welcomed everyone to the meeting. XIII.B. Amend/Approve the Agenda (Action Item) Motion: To approve the regular board meeting agenda. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XIII.C. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask germane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. There was no person signed up to participate in public input. XIII.D. Approve Consent Agenda (Action Item) Motion: To approve the consent agenda. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. XIII.D.1. Minutes of Previous Meetings Regular Meeting/Executive Session — 12-10-2025 XIII.D.2. Financial XIII.D.2.a. Accounts Payable $13,123,468.66 XIII.D.2.b. Contracts XIII.D.2.c. Surplus Items Transportation - Bus - Surplus HHS - Halogen Light - Surplus XIII.D.3. Employees XIII.D.3.a. Conditional Employment XIII.D.3.b. Leave Requests Employee W-2026 Employee X-2026 Employee Y-2026 Employee Z-2026 Employee AA-2026 XIII.D.3.c. Resignations and Terminations XIII.D.3.d. Retirements XIII.D.3.e. Stipends XIII.D.3.f. Transfers XIII.D.4. Students XIII.D.4.a. Early Graduation Requests XIII.D.4.b. TRHS Japanese Club TRHS Ping Pong Club TRHS Ski and Snowboard Club XIII.D.4.c. Trip Requests HHS - Band and Choir to All State Competition - Nampa Idaho - 02-04-2026 to 02-07- 2026 HHS Knightline Dance Team to Boise Invitational - Boise, Idaho - 01-23-2026 to 01-24- 2026 Revised BHS Debate to Blacksnake Competition - Pocatello, Idaho - 01-09-2026 to 01- 10-2026 RMMS Robotics to Competition - Boise, Idaho - 01-31-2026 to 01-31-2026 BHS Cheerleaders to TVCI Cheer competition at Owyhee High School - Meridian, ID - 01-23-2026 to 01-24-2026 BHS Girls Wrestling to District Tournament - Preston, Idaho - 02-20-2026nto 02-21- 2026 XIV. Items Moved From the Consent Agenda – not needed XV. Planning and Personnel Reports and Recommendations XV.A. Release of Contract for Employee AB-2026 (Action Item) Motion: To approve the recommendation of releasing Employee AB-2026 from their contract. This motion, made by Mindy Clayton and seconded by Richard Hess, Passed. XV.B. Bonneville High School Phase II Report Director of Facilities Cody Jackson provided an update on the Bonneville High School Phase II construction project, which the Board approved to move forward in November. The Guaranteed Maximum Price (GMP) from Headwaters has been received and aligns closely with the bid-set numbers previously presented. The GMP totals approximately $7.15 million, with additional soft costs and engineering fees, bringing the overall project estimate to about $8.4 million, consistent with earlier projections. Elevator costs are not included in the GMP but remain part of the overall scope. An optional future alternative was discussed for adding air conditioning to the gymnasium, estimated at $357,000, which could be considered later. Phase II work includes extensive renovations such as updated science and English classrooms, restroom remodels, completion of roof and skylight work, replacement of boilers and air handlers, and a full auditorium remodel with new sound, lighting, and control systems. Construction is expected to take approximately 15 months, with phased work beginning in 2026 and full completion anticipated by August 2027. Staff relocations and temporary classroom arrangements are being planned to accommodate the work. The project is funded through the district’s share of the state building improvement funds. The Board also engaged in a broader discussion about aging facilities, particularly Lincoln High School, noting that while functionality and safety remain the priority, future consideration may be needed for long-term renovation or replacement due to the age and condition of the building. XV.C. Construction Phase for Rocky Mountain Middle School and Ammon Honors Academy (Action Item) - No action taken, will be brought back to the Board in the February meeting. XVI. Finance and Operations Reports and Recommendations XVI.A. Declaration of Daktronics as sole-source provider for Bonneville High School Gymnasium Scoreboard (Action Item) Guy Wangsgard, Executive Director of Business Finance and Operations, proposed a resolution to declare Daktronics as the sole-source provider for a new video scoreboard in the Bonneville High School gymnasium. The administration explained that while state purchasing statutes typically require competitive bids, multiple attempts to obtain additional bids were unsuccessful, and using a state or national contract would increase the project cost by approximately $30,000. Bonneville High School already has Daktronics equipment installed in the gymnasium, and introducing a different vendor would create compatibility and functionality issues. Idaho law allows the Board to consider both cost and compatibility when declaring a sole-source purchase. The resolution designates Daktronics as the sole-source vendor for this one-time purchase only. If approved, the district will publish a 14-day public notice as required, after which the contract will return to the Board for final approval at the February meeting, provided no objections are received. Motion: To declare Daktronics to be the sole source vendor for the procurement of the gymnasium scoreboard/video display control system equipment and related services for the Bonneville High School gymnasium only, pursuant to Idaho Code §67-2808(2), based on the finding that compatibility of controls is the paramount consideration and that Daktronics is the only source reasonably available to provide equipment, software, and service that are compatible with the existing control system at Bonneville High School. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XVII. Learning and Instruction Reports and Recommendations XVII.A. Learning and Instruction Curriculum Committee Recommendations (Action Item) Jason Lords, Executive Director of Learning and Instruction, presented curriculum recommendations from the Learning and Instruction Curriculum Committee for Board consideration The recommended materials include "Buckshot and Blossoms" for secondary theater at Bonneville High School, "Scavenger" for upper elementary and middle school classrooms, and an AOPA high school aviation STEM curriculum for use at Thunder Ridge High School. The committee found all materials to be age-appropriate, educationally sound, and aligned with instructional goals. Motion: To approve the recommendation from the Learning and Instruction Curriculum Committee for use in the requested classrooms: Buckshot and Blossoms for Secondary Theater Book Scavenger for Upper Elementary/Middle School English AOPA High School Aviation STEM Curriculum for Secondary STEM/Career & Technical Education. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVII.B. Proposed Policy 3281 Gender Identity and Sexual Orientation for Public Review (Action Item) Motion: To approve proposed Policy 3281 Gender Identity and Sexual Orientation for public review. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. XVII.C. Proposed Policy U-4300 for Final Adoption (Action Item) Jason Lords, Executive Director of Learning and Instruction, requested approval of Policy U- 4300, explaining that the purpose of the update is to consolidate three existing policies— previously applied separately to students, staff, and the public—into a single universal policy that applies to all. This change streamlines policy management by eliminating duplication and reducing the need to amend multiple policies addressing the same content. The revision includes minor wording updates at the beginning of the policy, but the overall content and intent remain unchanged. Jason also clarified that the "U" designation identifies policies that apply universally and noted that these policies appear at the top of the district’s policy listings following a recent website migration, which will be reviewed to ensure all references are correctly displayed. Motion: To approve Policy U-4300 Conduct on School Property for final adoption. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVII.D. Deletion of Proposed Policy 3286 Conduct on School Property (Action Item) Motion: To approve the deletion of Policy 3286 Conduct on School Property. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XVII.E. Deletion of Proposed Policy 5243 Conduct on School Property (Action Item) Motion: To approve the deletion of Policy 5243 Conduct on School Property. This motion, made by Richard Hess and seconded by Mindy Clayton, Passed. XVIII. Board Closing Business XVIII.A. Request for Agenda Items for Upcoming Meetings (Action Item) The Board and Superintendent Woolstenhulme requested the following agenda items for future meetings: • Current Budget and future budget outlook • Supplemental Levy XVIII.B. Day on the Hill Planning Plans were made for the upcoming Board event Day on the Hill in Boise, Idaho. XVIII.C. Recess to Executive Session (Action Item) Motion: To recess to Executive Session. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XIX. Executive Session (Action Item) The Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Randy Smith and seconded by Richard Hess, Passed. Roll Call Vote Paul Jenkins: Yes Randy Smith: Yes Mindy Clayton: Yes Richard Hess: Yes Carissa Coats: Yes XIX.A. Superintendent Evaluation The Board conducted Superintendent Woolstenhulme's evaluation. XX. Close Executive Session (Action Item) Motion: To close executive Session. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XXI. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Mindy Clayton and seconded by Randy Smith, Passed. The meeting adjourned at 9:08 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________