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HomeMy WebLinkAbout08-27-2014 Minutes Special Meeting-Work Session BrdDr. Charles J. Shackett, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 529-0104  www.d93schools.org Board of Trustees  Annette Winchester  Kip Nelson  Amy Landers  Brian McBride  Jeff Bird Bonneville Joint School District No. 93 is an Equal Opportunity Employer Marjean McConnell, Deputy Superintendent Special Meeting/Work Session August 27, 2014 11:30 AM I. Call to Order Chairperson Winchester called the meeting to order at 11:31 a.m. II. Roll Call Those Board members in attendance were Chairperson Annette Winchester, Vice-chairperson Kip Nelson Treasurer Amy Landers, Trustee Brian McBride, and Trustee Jeff Bird. Others in attendance were, Superintendent Chuck Shackett, Deputy Superintendent Marjean McConnell, Director of School Improvement and Technology Scott Woolstenhulme, Chief Financial/Operations Officer April Burton, Director of Plant Facility/Purchasing Roger Hill, Director of Curriculum and Instruction Michaelena Hix, and Board Clerk Valerie Messick. III. Welcome Visitors and Delegations Chairperson Winchester welcomed the following: Julie Foster, Spectrum Energy, Jamee Jolley, Iona Elementary, Karla Harris, and Renee Cook. IV. Approve the Agenda Chairperson Winchester asked for a Motion to approve the agenda. MOTION: Amy Landers made the motion to approve the Agenda. Brian McBride seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. V. Consent Calendar A. Proposed Contracts 1. Law Enforcement Services Agreement 2014 2. Development Workshop 2014 3. Children’s Adventure Center – BI Professional/PSR Services 4. Children’s Adventure Center – BI Paraprofessional Services 5. Suzette Orchard –Speech and Language 6. Heidi Gainan – Orientation and Mobility 7. Brian Olsen, Peaks to Plains Therapy Services-Occupational Therapy 8. Angela Andrus, AAA Kinetic Physical Therapy B. Conditional Employment Suzette Adams Food Service Department Cook 9/2/2014 Alonna Allred Bridgewater Elementary Playground Assistant 9/2/2014 Elaine Asmus Bonneville High School Teacher 8/25/2014 Emilee Belliston Mountain Valley Elementary Playground Assistant 9/2/2014 Peggy Brewster Transportation Department Bus Driver 9/2/2014 Julie Brinton Iona Elementary Teacher 8/25/2014 Darla Cox Food Service Department Cook 9/2/2014 Jonathan Crocker Rimrock Elementary Teacher 8/25/2014 Michelle Dennert Cloverdale Elementary Playground Assistant 9/2/2014 Kathy Goodson Hillcrest High School IEN Para 9/2/2014 Micheal Graham Transportation Department Bus Driver 9/2/2014 Abigail Grant Rimrock Elementary Teacher 8/25/2014 Sheila Harris Bridgewater Elementary Playground Assistant 9/2/2014 Magali Hernandez Bridgewater Elementary ESL Para 9/2/2014 Mark Huntsman Maintenance Department Custodian 8/21/2014 Brandon Jackson Hillcrest High School Teacher 8/25/2014 Nancy Jackson Bonneville Online School Teacher 8/25/2014 Taimani Lauti Hillcrest High School Resource Room Teacher 8/25/2014 Jordan Luce Cloverdale Elementary Crossing Guard 9/2/2014 Jennifer Mackintosh Hillcrest High School Attendance Clerk 8/25/2014 Angela McCracken Fairview Elementary Computer Lab Para 9/2/2014 Heather Olson Bonneville High School Teacher 8/25/2014 Shera Payne Summit Hills Elementary Playground Assistant 9/2/2014 Christine Polatis Bonneville High School Teacher 8/25/2014 Desiree Robertson Bridgewater Elementary Teacher 8/25/2014 Macy Sautter Discovery Elementary Elem Media Aide 9/2/2014 Chantel Smith Discovery Elementary Teacher 8/25/2014 Renae Suarez Hillcrest High School Teacher 8/25/2014 Bonnie Waldemarson Rocky Mountain Middle School Teacher 8/25/2014 Kathleen France Hillview Elementary Title One Para 9/2/2014 Laurie Hancock Iona Elementary Teacher 8/25/2014 C. Resignations and Terminations Andrea Beck Special Services Department DRR Para 8/21/2014 Austin Case Maintenance Department Grounds Crew 8/15/2014 Collen Christensen Maintenance Department Grounds Crew 8/22/2014 Kathy Cochran Cloverdale Elementary Early Childhood Para 3/2/2014 Mary Coltrin Cloverdale Elementary Crossing Guard 6/5/2014 Stephanie Cooper Mountain Valley Elementary Playground Assistant 6/5/2014 Kian Davis Technology Department Technician-in-Training 8/1/2014 Wendy Drake Woodland Hills Elementary Elem Media Para 6/5/2014 Monique Gardner Falls Valley Elementary Title One Para 6/5/2014 Jacob Holcomb Maintenance Department Grounds Crew 8/21/2014 Taryn Hurley Cloverdale Elementary Title One Para 6/5/2014 Kami Huserik Tiebreaker Elementary Playground Assistant 6/5/2014 Tammi Johnson Food Service Department Cook 8/6/2014 JaNeil Kerns Woodland Hills Elementary Assistant Secretary 6/5/2014 Shane Kiestler Special Services Department BI/PCS Para 6/5/2014 Shauna Krupa Discovery Elementary Elem Media Para 6/5/2014 Julianna Magana Special Services Department DRR Para 8/21/2014 Kimberly Miller Discovery Elementary Elem Media Para 9/10/2014 Elizabeth Pymm Maintenance Department Grounds Crew 8/22/2014 Caira Reed Cloverdale Elementary Title One Para 6/5/2014 Ward Richard Maintenance Department Grounds Crew Chief 8/19/2014 Brianne Robinson Food Service Department Cook 6/5/2014 Susan Sargent Bonneville High School Special Ed Para 6/5/2014 Heather Searle Woodland Hills Elementary Playground Assistant 6/5/2014 Kassandra Staples Mountain Valley Elementary Playground Assistant 6/5/2014 Kelly Warren Food Service Department Part-Time Cook 6/5/2014 Todd Zollinger Maintenance Department Grounds Crew 8/22/2014 Noel Grant Food Service Department Cook 8/9/14 D. Retirements Monte Waters Transportation Department Bus Driver 6/5/2014 E. Transfers From: To: Lori Harris Title One Para at Bridgewater Elementary Title One Para at Cloverdale Elementary Reid Hymas Part-Time Bus Driver at Transportation Dept. Full-Time Bus Driver at Transportation Dept. Antonio Mendoza Custodian at Mountain Valley Elementary Custodian at Woodland Hills Elementary Joni Mosher Teacher at Mountain Valley Elementary Teacher at Iona Elementary David Scoresby Full-Time Bus Driver at Transportation Dept. Part-Time Bus Driver at Transportation Dept. F. Trip Requests BHS Student Leadership to travel to Chicago Illinois February 11, 2014 to February 15, 2014 to attend the National Student Leadership Conference G. 2014-2015 Bus Routes Chairperson Winchester asked if any Board member would like to remove any item from the Consent Calendar to the regular agenda. Hearing none, she then asked if there were any questions from the Board with regard to the Consent Calendar. Chairperson Winchester then asked if there would be a motion with regard to the Consent Calendar. MOTION: Kip Nelson made the motion to approve the Consent Calendar. Jeff Bird seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. VI. Items for Discussion A. Spectrum Energy - Don Trauntvein Chairperson Winchester asked Mr. Trauntvein to discuss information regarding Spectrum Energy with the Board. Mr. Trauntvein introduced Julie Foster representing Spectrum Energy. She introduced Mike Jennings on the conference phone. They have worked with the city of Ucon for the last 12 months. They work with both power and natural gas. They will do a free analysis of the Rocky Mountain Power accounts looking for savings opportunities. Their bid will be 40% percent of the savings over a period of three years. Ucon has seen about $1,000 per month in savings. They act as an Energy CPA to try to reduce the District’s energy costs. There are rate options that are available. It is kind of like a tax calculation but it is about energy rates. The rates are structured such that as you add more hours, the rate becomes cheaper. Thee more hours you use, the cheaper the cost per kilowatt hour. The idea is to pick the lowest profile on the graph. Customers can only change their rate once per year. Spectrum Energy will look at all the tariffs to see if the District has been billed accurately over the past three years. Then the contract covers three years going forward. They will make sure the District is on the best rate with the lowest cost. They will interact with Rocky Mountain Power and make any application necessary. Mr. Jennings asked for any questions from the Board. The District would stay on Rocky Mountain Power. Ms. Foster talked about virtual aggregation of natural gas and the possibility of taking third party natural gas supplier. Idaho doesn’t have a framework for aggregation and Spectrum may approach the District for a letter of support in the future. There was a question regarding fees for Spectrum’s services. Three is no startup fee and the analysis is free. They will compare data and look for savings. They will adjust the Rocky Mountain Power account for the District. That would include applying for changes and monitoring to make sure the change is holding consistent. They would typically monitor every three months but can do it more often if required. There was a question regarding whether other school districts have used Spectrum’s services. They have talked to Pocatello and District 91. In Fresno, they have 350 accounts. Those school districts would be a good reference for Bonneville. Spectrum has been doing this for 18 years and they have a good range of customers. It is well received by school districts. They will be transparent and will let the District know that they are calculating the savings correctly and make it clear that they have generated the revenue for the district. The Board will discuss the proposal with Mr. Trauntvein at a future work session. Mrs. Burton and Mr. Trauntvein will talk to other clients then report to the Board. Mr. Trauntvein stated that Energy Education won’t work with rate changes. He has worked with our account representative from Energy Ed. But, they leave it up to us to ask Rocky Mountain for changes. Rocky Mountain Power doesn’t have answers for our questions. Spectrum has software that analyses the rates. It will be good to look at different companies that use Spectrum. Mr. Trauntvein reported that we have made changes with our pumps. It has been us doing all the footwork. Rocky Mountain isn’t too motivated to make requested changes. Mrs. Burton will look into what other companies charge for these types of services and make comparisons. B. Supplemental Levy Resolution - April Burton Chairperson Winchester asked Mrs. Burton to discuss the Supplemental Levy Resolution. She is asking the Board to approve a resolution to ask the voters to approve a Supplemental Levy on November 4th. This would renew the $3 million levy that the District currently has in place. The supplemental levy must be voted on every two years. That would amount to $6 million total over the two years or $3 million each year. That is the maximum we can ask for without raising the tax levy rate. Chairperson Winchester then asked if there would be any questions from the Board. All of our assumptions with the bond calculations have included this levy. The bond would not impact the supplemental levy rate because it has been one of the assumptions. There was a question regarding whether this is the best time to run the supplemental levy election when we don’t know what will happen with the bond election. If we wait to run the election in the spring, we will have to make decisions to make cuts if it doesn’t pass. That would mean 16 days of furlough. If the bond doesn’t pass, we could vote on an additional supplemental levy to fund split sessions. There is an additional problem for the bond because Ammon City is raising their levy rate. That could be detrimental to us being able to pass the bond. There was concern about how to fund split sessions if the bond fails. There is no limit to the amount that we can ask for in a supplemental levy if we are willing to raise the levy rate. We are currently relying on the $3 million to run the District. District 91 has $6.8 million supplemental. That is why they pay their people more than we can. We have been fortunate that our patrons have supported this levy in the past. It needs a 50% + 1 vote to pass. The language for the resolution is on Board Book. If the resolution is approved, we will submit it to the County Elections Office. Chairperson Winchester then asked for a motion with regard to the Supplemental Levy Resolution MOTION: Jeff Bird made the motion to approve the Supplemental Levy Resolution and send it to the County Elections Office. Amy Landers seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. There was discussion regarding the kinds of information we need to put out to the public before the election. There was discussion regarding the possibility of this levy failing because of the last bond. Hopefully people understand the need. We will need to communicate loud and clear that this is a renewal. There was also discussion regarding a District PR person. Dr. Shackett has been working on that. C. 2014 Secondary Facilities Committee Update - Chuck Shackett Chairperson Winchester asked Dr. Shackett to discuss the 2014 Secondary Facilities Committee meeting dates, times, and format. He discussed three aspects to the public relations position. We will contract with a person to help facilitate the secondary facilities committee, a person to help pass the bond, and a full time person to promote the District. We have contracted with Wendy Green to help facilitate the committee meetings. That will be about $5 to $6 thousand dollars. She doesn’t take sides and will get everyone to express their ideas. The people in the group will police each other. We have about 60 members about ½ and ½ with regard to yes and no people. Hopefully we will educate people and then come to a consensus of what they will recommend to the Board. She will be there as a negotiator. The process will allow people to express themselves. When the process is finished, it will be hard for people involved to campaign against the consensus of the committee because they were a part of the process. Dr. Shackett presented a proposed agenda for the meetings. We will hire a campaign manager and then we will hire an individual to run the survey. Mr. Woolstenhulme talked with the two companies who contacted us after the bond failed. The company we chose focuses on patron insights and on schools. They would travel here twice and will meet with the Board at the work session scheduled for September 17th. They will hold 20 minute interviews so we will get a deeper perspective about what our patrons are feeling. They will also attend the first Facilities Committee meeting on that day. Through facilitation and data the right thing to do will come forward. They will do a phone survey with a random sampling and a web-based survey that will give all patrons the opportunity to participate if they would like. They will draft the survey until it is right and it will need to be on the work session agenda until December. The leadership team will meet with the BEA leadership to understand their perspective. We will need a resolution passed in January for a March election. If there are others that should be on the committee, let Dr. Shackett know. We currently have about 50 people but we will need 60. Ms. Green will ask who else we need on the committee so members will have a chance to express their views. There was discussion regarding whether the whole Board should be at the committee meetings. Maybe they should just be there and listen. We need to educate the media as well. The value of being at the meetings is that you will have the information when you hold public meetings in the future. The meetings are scheduled in the Bonneville High School Cafeteria or in the Sandcreek Cafeteria. Meetings are all scheduled on Wednesdays from 6:30 – 9:00. We need to make the schedule permanent so it isn’t changing over time. Mrs. Messick will send the committee meeting dates to the Board. We do our best to get information to the Post Register but we don’t have relatives who work for them. We haven’t considered replacing Mrs. Norman but we will contract with Mrs. Woolstenhulme to respond to Facebook and other electronic messages. Mrs. McConnell stated that they have also asked Mrs. Barnes to put together news worthy things and submit them to the media. D. State Teacher Certification Issues - Shalene French Chairperson Winchester asked Dr. French to discuss State Teacher Certification Issues with the Board. We had required teachers to have their certification in by September 1st. Teachers were informed in May that here will be at least a 10 week delay and we have people who haven’t yet received their certification from the State. Pursuant to our Master Agreement, teachers who recertify are eligible to receive a $300 bonus to help offset the costs of required classes and other recertification costs. It is an incentive for them to get it done in a timely manner. We may need to give an extension if we can verify that they applied early. Our attorney indicated that we need a due date along with any extension. The problem is that the state has cut back their staff. They no longer allow temporary staff to help them process the paperwork and they are now processing in alphabetical order rather than first received, first processed. Dr. French and Mrs. McConnell will discuss this and lane changes with the BEA. E. Dates and Times to Schedule ISBA Big 5 Workshops - Amy Landers Chairperson Winchester asked Amy Landers to discuss dates and times to schedule the ISBA Workshops for the Board. We need to schedule when you want to have the training. It was decided that Saturday October 18th from 8:00 a.m. to 4:00 p.m. at Technical Careers High School. Mrs. Landers will contact ISBA. Mrs. Messick will schedule the TCHS conference room for training. Chairperson Winchester then asked if any Board member would like to add any agenda items to any upcoming meeting. Hearing none, she then let the Board know that we will not need to hold an expulsion hearing as the mother will agree to an expulsion without a hearing and the student will be place in an educational setting through the legal probation system. VII. Call for Agenda Items for Upcoming Meetings A. Work Session - Wednesday, September 10, 2014 - District Board Room - 6:00 p.m. - 7:00 p.m. B. Regular Meeting - Wednesday, September 10, 2014 - 7:00 p.m. C. Work Session - Hillcrest Student Council - Wednesday, September 17, 2014 - Hillcrest High School Media Center - 11:30 a.m. - 1:00 p.m. D. Work Session - Bonneville Student Council - Wednesday, October 1, 2014 - Bonneville High School Media Center - 11:30 a.m. - 1:00 p.m. E. Regular Meeting - Wednesday, October 8, 2014 - 7:00 p.m. VIII. Adjournment Chairperson Winchester asked for a motion to Adjourn at 12:45 p.m. MOTION: Kip Nelson made the motion to adjourn. Brian McBride seconded. The vote was 5 in favor with 0 opposed and 0 abstentions. Motion was carried. APPROVED: _____________________ Chairperson ATTESTED: _______________________ Clerk Date: _______________________