HomeMy WebLinkAbout06-15-2016 Minutes Special MeetingJOINT SCHOOL DISTRICT NO. 93
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3497 North Ammon Road, Idaho Falls, Idaho, 83401 (208) 525-4400 Fax (208) 529-0104 <: www.d93schools.org
Dr. Charles J. Shackett, Superintendent Marjean McConnell, Deputy Superintendent Scott Woolstenhulme, Assistant Superintendent
Special Meeting
June 15, 2016
District Board Room
5:00 PM
I. Call to Order
Chairman Brian McBride called the meeting to order at 5:02 p.m.
ll. Roll Call
Chairman Brian McBride present
Vice Chairman Paul Jenkins present
Treasurer Amy Landers present
Trustee Jeff Bird present
Trustee Greg Calder present
III. Welcome Visitors and Delegations
Others in attendance were Superintendent Dr. Charles Shackett, Deputy Superintendent Marjean McConnell,
Assistant Superintendent Scott Woolstenhulme, Chief Financial/Operations Officer April Burton, District
Receptionist Samantha Williams, Bonneville High School Principal Heath Jackson, Owner's Representative Brad
McKinsey, and Board Clerk Mary Hansen.
Chairman McBride informed the Board that after discussion with Attorney Tom Mortell, Director of Maintenance
and Operations John Pymm, and Owner's Representative Brad McKinsey, the Board is not required by Idaho
statute to approve, by vote, every bid for the new high school and asked to what level of involvement the Board
wanted to participate, It was agreed that the Board would want be informed about the progress of the
construction, the budget status of the project, and that they would not need to meet to vote on every bid.
IV. Bid Recommendation - Brad McKinsey, Owner's Representative
Chairman McBride invited Brad McKinsey to present the recommendation to complete Bid Package #1, Water
and Sanitary, Sewer, Utilities and Mass Grading projects (earth work) for the new high school. Mr. McKinsey
stated that hiring a CM/GC for this high school project is new to the District; the method being a phase
construction process. When the District hired Headwaters Construction Company as the CM/GC for the project,
all subcontractor's bids are submitted to and contracts approved by the CM/GC. Attorney Tom Mortell stated due
to the contractual relationship between the District and Headwaters Construction Company, the District and/or
the Board do not need to approve the recommended bids, but only to acknowledge them, Mr. McKinsey stated
there will be four main bids - earth work, concrete, steel, and the balance of project and each will be added as an
addendum to the CM/GC contract. Contingency funds are in place if the project goes over budget; it's possible
that change orders will reflect a reduction vs. an overage. Scope of work and cost of materials are determined by
the market. The bid accepted for Bid package #1 will go to Gale Lim Construction for $1,089,850.00. Mr.
McKinsey will submit a brief of the Monday meeting weekly to the Board Clerk. The suggestion was made to
have a time lapsed camera set at the construction site. The proposed groundbreaking day is July 1, 2016.
V. Football Equipment Summer Camp Usaae - April Burton, Heath Jackson
Chairman McBride invite April Burton and Heath Jackson to discuss Football Equipment Letter about summer
camp equipment usage and liability. The letter asks for permission from the Board to allow the high school
summer football camps to use the District's sport equipment. Mr. Jackson stated the Idaho High School Athletic
Association (IHSAA) rule 17-2-6 requires Board approval for equipment usage for the one week only camp;
however, any and all liabilities rest solely with the school, camp, or clinic, If our high school teams attended an
out of district or college summer camp, the District would need to purchase insurance to attend the camp. He
stated that all athletes must provide proof of insurance; individual supplemental insurance is available if needed.
Board of Trustees ' Brian McBride c, Paul Jenkins Amy Landers Jeff Bird <4. Greg Calder
Hillcrest High School has purchased umbrella insurance to cover activities outside of IHSAA season and covers
all HHS students, not just athletes. Summer camps are for athletic improvement, not a money-maker; coaches
should charge a minimum camp fee. The District does not charge the coaches a facility or open gym fee for
summer camps or practice. All sports equipment and helmets are inspected yearly. Mrs. Burton will set up a
follow-up meeting with the insurance broker to discuss the District's insurance coverage and to answer questions.
MOTION: Greg Calder made the motion to approve the Football Equipment Letter request and to meet with the
insurance broker for follow up on insurance policy coverage. Jeff Bird seconded. The vote was 4 in favor with 1
opposed and 0 abstentions. Motion was carried.
VI. Call for Aqenda Items for Upcomina Meetings
Chairman McBride asked if there are any agenda items to be added for upcoming meetings. Insurance policy
coverage review and CPR Certification will be added to upcoming work sessions agendas.
A. Work Session - Wednesday, June 22, 2016 - District Board Room -11:30 a.m.
B. Annual Meeting - Wednesday, July 13, 2016 - District Board Room - 7:00 p.m,
C. ISBA Summer Institute - Thursday, July 21, 2016 - Jefferson School District, Rigby, ID -1:00 p.m, - 6:00
p.m.
D. Board Retreat - Friday, July 29 & Saturday, July 30, 2016 - TBD
VII. Adiournment
Chairman McBride asked for a motion to adjourn at 6:17 p.m.
MOTION: Greg Calder made the motion to adjourn. Paul Jenkins seconded. The vote was 5 in favor with 0
opposed and 0 abstentions. Motion was carried.
APPROVED:
C� Chairman
ATTESTED: 1
G Clerk
Date:
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