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HomeMy WebLinkAbout05-14-2025 Minutes Amended Regular Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Amended Regular Meeting/Executive Session Wednesday, May 14, 2025, An Executive Session will begin at 6:00 p.m. Public portion of meeting will begin at 7:00 p.m. District Office 3497 N Ammon Rd Idaho Falls, ID 83401 I. Welcome Chairman Jenkins welcomed everyone to the meeting at 6:00 p.m. II. Roll Call Carissa Coats Present Randy Smith Present Mindy Clayton Present Richard Hess Present Paul Jenkins Present III. Amend the Executive Session Agenda (Action Item) A Board Member MOVES THAT THE BOARD PURSUANT TO IDAHO CODE §74 -204(4)(a) AMEND THE AGENDA FOR THIS MEETING AS FOLLOWS: To add: IDAHO CODE §74-206(1)(j) to consider labor contract matters authorized under section 74 -206A (1)(a) and (b) the reason for holding an executive session. To add: Negotiations Update to the Executive Session agenda. To add: Student 25-I to the Executive Session agenda. Added May 14, 2025 To add: Rocky Mountain Middle School Assistant Principal recommendation to Planning and Personnel Recommendations To add: Employee AZ-2025 to Planning and Personnel Recommendations. These items were received today and are time-sensitive Motion: To amend the Executive Session agenda. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. IV. Approve the amended agenda (Action Item) Motion: To approve the amended Executive Session. This motion, made by Richard Hess and seconded by Randy Smith, Passed. V. Executive Session (Action Item) The Board will enter into an Executive Session pursuant to Idaho Code 74 -206 (1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student and (1)(j) to consider labor contract matters authorized under section 74-206A(1)(a) and (b), Idaho Code. The Executive Session will be closed to the public as permitted by law. Motion: To enter Executive Session. This motion, made by Randy Smith and seconded by Mindy Clayton, Passed. Roll Call Vote Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered the Executive Session at 6:03 p.m. V.A. Negotiations Update Superintendent Woolstenhulme gave the Board an update on the Negotiations between the District and the Bonneville Education Association. V.B. Student Recommendations Student 25-I Superintendent Woolstenhulme presented information on Student 25 -I. No action was taken. V.C. Student Suspension Report Superintendent provided the Board with the Student Suspension report. V.D. Planning and Personnel Recommendations V.D.1. Rocky Mountain Middle School Assistant Principal Recommendation Jason Lords, Executive Director of Learning and Instruction, discussed the recommendation for the Assistant Principal at Rocky Mountain Middle School. V.D.2. Leave Without Pay Heath Jackson, Executive Director of Planning and Personnel, reviewed information on the following employees. These individuals are on the consent agenda for approval. Employee AO-2025 (2) Employee AL-2025 (2) Employee AU-2025 Employee AV-2025 Employee AY-2025 V.D.3. Background Committee Recommendations Heath Jackson, Executive Director of Planning and Personnel, updated the Board on information for the following individuals. These employees are on the regular agenda as separate action items. Employee AV-2025 Employee AW-2025 V.D.4. Employee AX-2025 Employee AX-2025 was discussed with the Board. V.D.5. Employee AZ-2025 Employee AZ-2025 was discussed with the Board. V.E. Litigations and Complaints Superintendent Woolstenhulme updated the Board on the following cases. Case #24-02 Case #24-03 Case #25-03 VI. Close Executive Session (Action Item) Motion: To close Executive Session. This motion, made by Carissa Coats and seconded by Mindy Clayton, Passed. VII. Pledge of Allegiance Chairman Jenkins led the Pledge of Allegiance. VIII. Invocation The invocation was given by Richard Hess. IX. Call to Order The meeting was called to order at 7:05 X. Roll Call Carissa Coats yes Randy Smith yes Mindy Clayton excused Richard Hess yes Paul Jenkins yes XI. Board Opening Business XI.A. Welcoming of Delegates and Visitors XI.B. Amend the Regular Agenda (Action Item) A Board Member moves that pursuant to IDAHO CODE §74-204(4)(a) AMEND THE AGENDA for this meeting as follows: To remove the following from the Regular Agenda: Dual Language Immersion report from the Regular Agenda. Master Agreement from the Regular Agenda. To add: Technical Careers High School Student Council reports to the regular agenda. To add: TCHS Maverick West and Trevor Cramer to the student recognition section of the regular agenda for taking 1st place in Additive Manufacturing at the SkillsUSA Competition. To add the following under Student Travel on the Regular Agenda: • HHS Yearbook to the Yearbook Conference in Boise, Idaho to the regular agenda under Student Travel. • HHS FCCLA to National Competition in Orlando, Florida to the regular agenda. • TCHS Skills USA Additive Manufacturing to Skills USA Competition in Atlanta, GA. to the regular agenda under Student Travel. Added May 14, 2025 To add: Resolution for Certified Staff Transfers for FY27 under Planning and Personnel Reports and Recommendations. These items were received today and are time-sensitive Motion: To amend the Regular Board Agenda. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XI.C. Approve the Amended Agenda (Action Item) Motion: To approve the Amended Agenda. This motion, made by Carissa Coats and seconded by Randy Smith, passed. XI.D. Staff/Student Recognition PMA - Madison Shupe - Individual Exhibit Winner at Idaho History Day Competition PMA - Clara McBride - Individual Website Winner at Idaho History Day Competition TRHS - Izabell Barnes - Baking & Pastry - 1st Place - FCCLA State Competition TRHS - Maleah Kappas - Event Management - 1st Place - FCCLA State Competition TRHS - Jackson Wallis - Personal Finance - 1st Place - FCCLA State Competition TRHS - Joshua Brock - Impromptu Speaking - 1st Place - FCCLA State Competition TRHS - Brilee Galbraith - Fashion Construction - 1st Place - FCCLA State Competition TCHS Maverick West - 1st Place - Additive Manufacturing at the SkillsUSA State Competition TCHS Trevor Cramer - 1st Place - Additive Manufacturing at the SkillsUSA State Competition The Board of Trustees celebrated an incredible lineup of student achievements and state champions from across Bonneville School District 93: • Idaho History Day: Madison Shupe and Clara McBride were recognized for earning first place at the state competition. Their outstanding research projects qualified them to compete at National History Day in Washington, D.C. • FCCLA State Champions: Five Thunder Ridge students—Izabell Barnes, Maleah Kappas, Jackson Wallis, Joshua Brock, and Brilee Galbraith—were honored for their first-place wins at the FCCLA State Leadership Conference, earning a spot at nationals. • SkillsUSA State Winners: Maverick West and Trevor Cramer, pre-engineering students, earned first place in Additive Manufacturing at the SkillsUSA state competition and will represent Idaho at nationals in Georgia. The Board expressed deep appreciation for these students’ hard work, leadership, and dedication, and congratulated them for representing D93 with excellence on the state and national stage. XI.E. Technical Careers High School Student Council Report The Student Council from Technical Careers High School shared highlights from a successful and engaging school year, showcasing how TCHS continues to promote career readiness and hands-on learning through academics, leadership, and technical training. Key highlights included: • School Spirit Events - Senior Sunrise breakfast, a lighthearted senior prank, lunchtime games during Spirit Week, and class competitions that raised over \$1,400 for families in need. • Career & Technical Programs: Students participated in real-world training in fields such as welding, auto tech, EMT, CNA, agriculture, construction, and engineering. Many students earned certifications and college credits. • Project-Based Learning: Students created and sold items such as dog houses, chairs, and painted panels to fund program materials. They also contributed to a community chair -building event for veterans. • Student Achievements: Two students, Maverick West and Trevor Cramer, won first place at the state Skills USA competition in engineering and qualified for nationals. Many others shared their individual career goals and how TCHS has prepared them for future success. The presentation closed with heartfelt remarks from their advisor and a special note that their beloved instructor is retiring this year. The Board expressed appreciation and congratulations to the students and staff for their remarkable achievements. XI.F. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, The Board will accept public input on any item listed on tonight's agenda. State law prohibits comments on matters not on the agenda. Public input will be heard at the start of each agenda section and before any action is taken. Please limit comments to three minutes to allow everyone who desires the opportunity to participate. The Board will listen but will not engage in discussion, though members may ask clarifying questions. XI.F.1. Consent Agenda Public Input There was no one who signed up for the Consent Agenda public input. XI.G. Approve Consent Agenda (Action Item) Motion: To approve the Consent Agenda. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XI.G.1. Minutes of Previous Meetings Minutes - Work Meeting - February 16, 2025 Minutes - Regular Meeting/Executive Session - April 9, 2025 Minutes - Special Board Meeting - April 14, 2025 Minutes - Special Board Meeting for Public Input - April 21, 2025 Minutes - Board Work Meeting - April 23, 2025 XI.G.2. Financial XI.G.2.a. Accounts Payable $13,472,826.20 XI.G.2.b. Contracts Law Enforcement Services Agreement Law Enforcement Bus Use For Summer Camp Contractual Agreement with Joni Hoopes Contractual Agreement with Kathleen Hansen Contractual Agreement with Panorama Green Contractual Agreement with Peterson Therapy Service Provider Agreement for Special Education and or Related Services with Angela Andrus, AA Kinetic Physical Therapy Service Provider Agreement for Special Education and or Related Services with Rehabilitation Health Services Wipfli Engagement Letter XI.G.2.c. Surplus Items Falls Valley Elementary - Books - Surplus Curriculum - Text Books - Surplus Rimrock Elementary - Books - Surplus Cloverdale - Books - Surplus XI.G.3. Employees XI.G.3.a. Conditional Employment XI.G.3.b. Leave Requests Employee AO-2025 (2) Employee AL-2025 (2) Employee AU-2025 Employee AV-2025 Employee AY-2025 XI.G.3.c. Resignations and Terminations XI.G.3.d. Retirements XI.G.3.e. Stipends XI.G.3.f. Summer Hires XI.G.3.g. Transfers XI.G.4. Students XI.G.4.a. Early Graduation Requests XI.G.4.b. Trip Requests BHS - Football to Football Team Camp at Montana State - Bozeman, MT - 06-16-2025 to 06-18-2025 PMA - Business Professional Association Competition - Boise, Idaho - 03-02-2025 to 03-05-2025 PMA National History Day - Washington D.C - 06-08-2025 to 06-12-2025 TRHS Band to SLC Utah Symphony and Lagoon - Salt Lake City, Utah - 05-23-2025 to 05-24-2025 TRHS FCCLA to National Competition - Orlanda, Florida - 07-05-2025 to 07-12-2025 HHS FCCLA to National Competition - Orlando, Florida - 07-05-2025 to 07-10-2025 HHS Yearbook to Yearbook Conference - Boise, Idaho - 07-27-2025 to 07-30-2025 TCHS Skills USA Additive Manufacturing to SkillsUSA Competition - Atlanta, GA - 06-23-2025 to 06- 26-2025 XI.G.5. Football Equipment Permission Letter Bonneville High School XI.G.6. School Support Organizations Rimrock PTO XII. Items Moved From the Consent Agenda XIII. Planning and Personnel Reports and Recommendations XIII.A. Planning and Personnel Reports and Recommendations Public Input There was no one who signed up for Planning and Personnel Reports and Recommendations public input. XIII.B. Personnel Recommendations XIII.B.1. Rocky Mountain Middle School Assistant Principal Recommendation (Action Item) Jason Lords, Executive Director of Learning and Instruction, recommended Michael Strobel as the new Assistant Principal at Rocky Mountain Middle School. Strobel currently teaches at Bonneville High School, but he began his career in education many years ago at Sandcreek Middle School. Motion: To approve Michael Strobel as the Rocky Mountain Middle School Assistant Principal. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XIII.B.2. Employee AV-2025 (Action Item) Motion: To approve the continuation of employment for Employee AV -2025. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XIII.B.3. Employee AW-2025 (Action Item) Motion: To approve the continuation of employment for Employee AW -2025. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XIII.C. Planning Recommendations XIII.C.1. Praxium/Ammon Elementary Discussion Superintendent Woolstenhulme provided a brief update on the proposed relocation of Praxium Mastery Academy to the Ammon Elementary building, following additional discussions with the City of Ammon. He noted that while there have been some concerns about increased traffic, especially with the change to a 7-12 grade configuration, the projected number of student drivers is expected to be comparable to current elementary drop-off traffic. The district will explore possible traffic flow improvements, particular ly directing access from Midway Avenue. In response to input from staff and community members, the Superintendent also shared progress on revising the Certified Staff Transfer Policy. While the revised policy addresses many long-standing concerns, it did not fully account for the unique challenges presented by a school closure and simultaneous opening. As a result, the administration has drafted a proposed resolution to guide staff placement in situations with widespread displacement, like the potential closure of Ammon Elementary. The proposed resolution would prioritize displaced teachers—both from Ammon and other elementary schools affected by boundary changes—by giving them the first opportunity to transfer into available positions before opening those jobs to other voluntary transfers or external applicants. The goal is to ensure a fair, transparent, and supportive process for all affected staff. The Board will continue reviewing the proposed resolution and transfer policy, with plans to gather additional feedback and finalize decisions before the start of the 2025- 2026 school year. There were 2 individuals signed up to participate in Public Input • Megan Shirley, a teacher at Ammon Elementary, expressed deep concern about the potential loss of her teaching team, which she described as a close-knit, family-like partnership built over many years. She acknowledged the need for progress but pleaded with the Board to consider options that would allow the Ammon faculty to stay together, emphasizing the emotional toll and sense of loss the situation is causing. • Alison Harris, a parent with children who have attended both Ammon Elementary and Praxium, shared her unique perspective of being part of both communities. She recognized the difficulty of the decision and the challenge of weighing future benefits against current losses. While she did not offer a specific recommendation, she expressed understanding of both sides and pledged support for the Board’s decision, acknowledging that it will be hard no matter the outcome. XIII.C.2. Online Alternative School Name Recommendation (Action Item) Corey Telford, Principal of Bonneville Online High School, recommended naming the district’s new online alternative school "Bonneville Online Academy" to maintain consistency and clarity across the school’s programs. The new designation will help streamline operations while serving a distinct group of students — approximately 75 to 100 high school students and 40 middle school students—who meet alternative education criteria. This change will also allow the school to hire an additional intervention specialist to support students facing challenges such as anxiety and depression, particularly among 7th and 8th graders. Motion: To adopt Bonneville Online Academy as the name of the new 7th -12th alternative school. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XIII.D. Bid Recommendations XIII.D.1. Cloverdale and Falls Valley Elementary Roof Bid Recommendation (Action Item) John Pymm, Director of Facilities and Maintenance, recommended awarding the roofing projects for Cloverdale and Falls Valley Elementary Schools to Thomas D. Robinson Roofing, the sole bidder. Both bids came in under the previously allocated budget of $800,000 per school. The reduced cost for Falls Valley was due in part to a previously applied roof coating that remains in good condition and does not currently require replacement. Motion: To accept the bid recommendation of Thomas D. Robison Roofing for the Cloverdale and Falls Valley Elementary Roof projects. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XIII.D.2. Sprinkler System for Sandcreek Middle School and Hillcrest High School Bid Recommendation (Action Item) John Pymm, Director of Facilities and Maintenance, recommended awarding the sprinkler system upgrade for Hillcrest High School and Sandcreek Middle School to Outback Landscape, the lowest bidder at $520,000, coming in well under the district’s $600,000 budget. Mr. Pymm explained the current system, originally designed for city water, has been underperforming for years, particularly at Hillcrest. Attempts to adapt it for irrigation water have been unsuccessful due to inadequate wiring and piping. The distric t worked with a landscape architect to design a new system, and four companies submitted bids. Outback Landscape, a local company, was selected as the most cost-effective and qualified vendor. Motion: To approve the bid recommendation from Outback Landscape for the sprinkler project at Sandcreek Middle School and Hillcrest High School. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. XIII.D.3. Headwaters - GMP BHS Project for New Flooring, New Roof, Upgrade to the HVAC and 2 classrooms in the commons Budget (Action Item) John Pymm, Director of Facilities and Maintenance, recommended that the Board authorize administration to accept the Guaranteed Maximum Price (GMP) of $3,957,600 for the next major phase of construction at Bonneville High School. The scope of work includes: • A significant portion of roof replacement, with repairs and added insulation • Two new classrooms and an expanded commons area • New flooring throughout, replacing outdated red tile • A new gym running surface similar to Thunder Ridge’s • Auditorium improvements for orchestra use • Additional lighting in the parking lot • Repairing deteriorating concrete stairways • Replacement of the building’s chill tower, already purchased separately While the total cost does not include some items (like design fees or previously purchased equipment), Pymm expressed confidence in the GMP based on competitive roofing bids and previous cost estimates. An additional $100,000 contingency was included to address potential wet roof areas, which will be returned to the district if not used. Motion: To authorize the administration to accept a guaranteed maximum price for phase 1 of the Bonneville High School construction project. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XIII.D.4. Headwaters GMP for Falls Valley Project (Action Item) John Pymm, Director of Facilities and Maintenance, recommended the Board approve a Guaranteed Maximum Price (GMP) of $615,979 from Headwaters Construction for the Falls Valley Elementary remodel project. Although this amount exceeds the original $500,000 r emodel budget, Pymm noted that savings from the Falls Valley roof project—originally budgeted at $800,000 but awarded for just $280,000—help offset the difference. Pymm explained that while cost-saving alternatives ("value engineering") are available, they would significantly reduce the quality and longevity of the improvements. He emphasized the urgent need for the remodel, particularly in the front office area, which currently lacks functionality for staff, students, and parents. With the district's overall construction budget still on track, Pymm expressed confidence that this investment is both justified and affordable. Motion: To authorize the administration to accept Headwaters GMP for the Falls Valley Elementary project. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XIII.E. Proposed Policy For Initial Consideration XIII.E.1. Proposed Policy 5825 Nepotism for Initial Consideration Heath Jackson, Executive Director of Planning and Personnel, presented Policy 5825 (Nepotism) to the Board for initial consideration. The proposed updates provide clarified guidelines and procedures related to supervision, hiring, and disclosure when family or personal relationships are involved. Key updates include: • Expanded definitions and clearer guidelines on prohibited supervision and evaluation • Procedures for reassignment or transfer when nepotism concerns arise • Disclosure requirements for hiring committees • A new section on recusal from hiring decisions involving related candidates • Clarification that any exceptions must be approved by the Board, along with a conflict management plan and timeline for review • A new process allowing employees to report concerns through the HR department, in line with the district's grievance policy XIII.E.2. Proposed Policy 5040 Certified Staff Transfers for Initial Consideration Heath Jackson, Executive Director of Planning and Personnel, presented Policy 5040 - Certified Staff Transfers to the Board for initial consideration. The policy updates were prompted by ongoing discussions and the current staffing challenges related to the potential closure of Ammon Elementary and the opening of a new elementary school. Key updates include: • Clarified Transfer Guidelines: Reinforces that all assignments must match a teacher’s certification and qualifications, and outlines limits on voluntary and involuntary reassignments to reduce disruption to teachers. • Involuntary Reassignment Limits: o Elementary teachers may not be involuntarily reassigned more than once every three years. o Secondary teachers may not be reassigned to a different content area more than once every two years. • Posting and Interview Procedures: Internal candidates will continue to receive at least a pre -screening interview, and hiring practices are clarified to ensure communication with all applicants. • Reduction and Involuntary Transfer Process: In the event of staff reductions, a lottery system may be used to determine which staff members are reassigned. o Principals can exempt up to 33% of staff based on instructional needs. o Staff may submit hardship exemption requests (e.g., medical, family, or personal reasons). o Exemptions are capped at 40% of staff per site. • Extraordinary Circumstances (Section 6): In unique situations —such as school closures, new school openings, or major boundary changes, the Board may adopt a custom resolution to guide staff placement. This resolution would allow for input from affected staff (e.g., preferred schools, grade levels, or teaching partners) and ensure equitable placement based on district needs. Jackson emphasized that while the policy formalizes a process for involuntary transfers, the district’s goal is to continue resolving staffing needs through voluntary collaboration whenever possible. The Board will gather feedback over the next month before considering the policy for approval. XIII.E.3. Resolution for Certified Staff Transfers for FY27 for Initial Consideration Heath Jackson presented the Board with a draft resolution for Extraordinary Circumstances (Section 6). In cases involving extraordinary staffing circumstances, such as school closures, major boundary changes, or the opening of new schools, Policy 5040 allows the Board to adopt a customized resolution to guide staff placement. A draft resolution has been developed to ensure a transparent and equitable process for all affected staff. This resolution may include: • A clear outline of staffing allocations and open positions • Opportunities for staff to indicate their top school or grade-level preferences • Consideration of factors such as preferred teaching partners or location • Timelines and communication steps for affected employees Jackson noted that this flexible approach allows the district to address unique challenges—like the current Ammon Elementary situation—without having to rewrite the entire policy. The resolution will be refined based on stakeholder feedback and finalized before the start of the 2025-2026 school year. XIV. Proposed Policy for Public Review XIV.A. Proposed Policy 5140 Evaluation of Educators and Pupil Personnel Certificate Holders Policy for Public Review (Action Item) Heath Jackson, Executive Director of Planning and Personnel, presented Policy 5140 to the Board for 30 -day public review, citing the need to align the district’s evaluation practices with state law and submit updated procedures prior to the annual state reporting deadline. Key reasons and updates include: • Alignment with State Requirements: The revised policy removes outdated references to the former JPAS system and ensures evaluations meet Idaho Administrative Code standards. • Annual Evaluations for All Teachers: All certified staff—regardless of contract level—will receive full annual evaluations, including two classroom observations. Teachers with advanced professional endorsements will submit portfolios every three years rather than annually. • Clarification of Procedures: o Ensure instructional and pupil personnel staff are evaluated using state or national standards, depending on their role. o Updates timelines and clarifies responsibilities for Individual Professional Learning Plans (IPLPs). o Aligns administrator training requirements with certification standards (now required every five years instead of three). • Personnel Actions and Appeals: The policy outlines how evaluations may be used to inform personnel decisions, including probation. Teachers retain the right to appeal evaluations, request a second evaluation, or submit a written response. Jackson noted the updated policy reflects a shift from convenience-based practices to best practices, while preserving flexibility and focusing on growth and instructional improvement. Motion: To approve Proposed Policy 5140 Evaluation of Educators and Pupil Personnel Certificate Holders for public review. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XV. Superintendent Reports and Recommendations XV.A. Superintendent Reports and Recommendations Public Input There was no one signed up for Superintendent Reports and Recommendations public input. XV.B. 2025-2026 Lincoln High School Calendar Approval (Action Item) Superintendent Woolstenhulme requested Board approval of Lincoln High School’s 2025 -2026 school calendar, noting that while the school follows the district’s general start and end dates, its block schedule requires a slightly different calendar. Motion: To approve Lincoln High School's 2025 -2026 School Calendar. This motion, made by Randy Smith and seconded by Carissa Coats, Passed. XV.C. US Department of Education Request for Compliance Verifications Report • Title VI: Non-Discrimination Based on Race • Family Educational Rights and Privacy Act (FERPA) /Protection of Pupil Rights Amendment (PPRA) Superintendent Woolstenhulme informed the Board that the State Department of Education requested the district certify compliance with two federal laws: Title VI of the Civil Rights Act and the Family Educational Rights and Privacy Act (FERPA). To meet Title VI requirements, the district designated Rex Miller as the Title VI Coordinator and initiated annual staff training—a step previously overlooked. For FERPA, the superintendent confirmed that current policies and practices are already in compliance. These certifications allow the state to confirm overall compliance with federal regulations. XV.D. Proposed Policy for Public Review XV.D.1. Proposed Policy 4105 Public Participation in Board Meetings for Public Review (Action Item) Superintendent Woolstenhulme requested the Board move Proposed Policy 4105 Public Participation in Board Meetings to public review to reflect a legislative change taking effect July 1. The updated law removes the requirement that public comment during board meetings be limited to agenda items only. The policy revision ensures the district remains compliant with this new state statute. Motion: To approve Proposed Policy 4105 Public Participation in Board Meetings for public review. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XV.D.2. Proposed Policy 1510 Board Agenda Items for Public Review (Action Item) Superintendent Woolstenhulme requested that Proposed Policy 1510 be moved to public review to align with new legislation taking effect July 1. The recent change removes the restriction that public comment must be limited to agenda items only, impacting both Policy 1510 and Policy 4105. The updated policy ensures compliance with state law ahead of the July Board meeting. Motion: To approve Proposed Policy 1510 Board Agenda Items for Public Review. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. XVI. Finance and Operations Reports and Recommendations XVI.A. Finance and Operations Reports and Recommendation Public Input There was no one who was signed up for Finance and Operations Reports and Recommendations public input. XVI.B. Bid Recommendations XVI.B.1. School Bus Purchase for Year 2025-2026 (Action Item) Guy Wangsgard, Executive Director of Finance and Operations, recommended that the Board approve the purchase of a 37-passenger special education bus for the 2025 -2026 school year. The district will utilize a nationally approved contract through the State Department of Education, requiring formal Board approval to proceed. Motion: To approve the request to purchase a special needs bus in the amount of $161,890. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XVI.B.2. District Wide Behavioral Support Services Bid Recommendation (Action Item) Guy Wangsgard, Executive Director of Finance and Operations, explained that while these service contracts were previously treated as personal services under Idaho law, recent guidance clarified that, under federal law, they must be formally bid due to their dollar amounts. The district solicited bids and received several responses, though many proposed online services that don’t meet the district’s needs. As a result, the recommendation is to continue with the current service providers, now selected through the proper federal bidding process. Motion: To accept the bid recommendation to award the Children's Adventure Center and approve the proposed contract. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XVI.B.3. Speech and Language Therapy Services Bid Recommendation (Action Item) Motion: To accept the bid recommendation to award Celebrations Speech of Idaho and to approve the proposed contract. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XVI.B.4. District-wide Occupational Therapy Services Bid Recommendation (Action Item) Motion: To accept the bid recommendation for Peaks to Plains Therapy Services and approve the proposed contract. This motion, made by Richard Hess and seconded by Randy Smith, Passed. XVII. Learning and Instruction Reports and Recommendations XVII.A. Learning and Instruction Reports and Recommendations Public Input There was no one who signed up for Learning and Instruction public input. XVII.B. Curriculum Committee Recommendations XVII.B.1. As You Like It Play Script for High School Drama (Action Item) Motion: To approve As You Like It playscript for high school drama. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XVII.B.2. Anastasia Play Script for High School Drama (Action Item) Motion: To approve Anastasia playscript for high school drama. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XVII.B.3. Business U by Stukent for use in High School Business Courses (Action Item) Motion: To approve Business U by Stukent for use in high school business courses. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XVII.B.4. Knowledge Matters by eDynamic Learning for use in High School Business Courses (Action Item) Motion: To approve Knowledge Matters by eDynamic Learning for use in high school business courses. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XVII.C. Proposed Policy for Initial Consideration XVII.C.1. Proposed Policy 2180 Flag Displays for Initial Consideration. Superintendent Woolstenhulme presented Proposed Policy 2180 - Flag Displays for initial consideration, prompted by a new Idaho law effective July 1. The updated policy aligns with the statute by listing approved flags for permanent display and prohibiting unapproved flags. However, it allows flexibility for temporary instructional use, referencing the district’s Controversial Issues and Academic Freedom Policy to support educational context in classroom settings. XVII.C.2. Proposed Policy 2700P1 Comprehensive High School Graduation Requirements for Initial Consideration Jason Lords, Executive Director of Learning and Instruction, presented Policy 2700P1 for initial consideration to reflect new state graduation requirements passed during the recent legislative session. Key updates include: • Introduction of Digital Literacy as a graduation requirement beginning with the Class of 2028, which will eventually replace the current Technology/Engineering credit. • Replacement of the Senior Project with a new Future Readiness Project, also starting with the Class of 2028. • Both sets of requirements will remain in the policy temporarily to accommodate students graduating under the current system. The policy update ensures the district remains aligned with state law while supporting a smooth transition for students across multiple graduating classes. XVII.C.3. Proposed Policy 2700P2 Alternative-Specialty High School Graduation Requirements for Initial Consideration. Jason Lords, Executive Director of Learning and Instruction, presented Policy 2700P2 for initial consideration to update graduation requirements for the district’s alternative and specialty high schools, including Lincoln High School and TCHS, in response to state changes effective with the Class of 2028. The update adds the new Digital Literacy requirement for Lincoln and incorporates Technical Careers High School -specific graduation requirements, ensuring these schools remain aligned with evolving state standards. XVII.D. Proposed Policy for Public Review XVII.D.1. Proposed Policy 3010 Open Enrollment for Public Review (Action Item) Policy 3010 - Open Enrollment was brought forward for public review to reflect legislative updates affecting student enrollment eligibility. The proposed changes clarify conditions under which a student’s open enrollment request may be denied, including: • A history of significant disciplinary issues, defined as multiple Level 3 or 4 violations within the past year • Expulsion or withdrawal due to disciplinary action at a previous school • Serious criminal conduct • Chronic absenteeism, defined as attendance below 85% or more than 15 unexcused absences These updates aim to align the policy with upcoming state statute changes and provide clearer guidance for school administrators. Motion: To approve Proposed Policy 3010 Open Enrollment for public review. This motion, made by Carissa Coats and seconded by Randy Smith, Passed. XVIII. Board Closing Business XVIII.A. Move August 27, 2025, Special Meeting to September 3, 2025 (Action Item) Superintendent Woolstenhulme requested that the August 27 special meeting be rescheduled to September 3, 2025, to allow time for the state to release our state budget information. This funding, which offsets local levy collections by reducing taxpayer debt obligations, is essential for the Board to accurately set the levy collection amount. Delaying the meeting ensures the Board can make an informed decision using final state figures. Motion: To accept the recommendation of moving the August 27,2025 Special Meeting to Wednesday, September 3, 2025. This motion, made by Randy Smith and seconded by Richard Hess, Passed. XVIII.B. Change of Venue for June Regular Board Meeting (Action Item) Superintendent Woolstenhulme requested that the June 11, 2025, Board Regular Meeting/Budget Report meeting be relocated to Rocky Mountain Middle School in the auditorium due to construction in the Board Room. Since the calendar has been approved. An action to move the location is needed. Motion: To accept the recommendation of moving the June Regular Board Meeting/Budget Review to Rocky Mountain Middle School's auditorium. This motion, made by Richard Hess and seconded by Carissa Coats, Passed. XVIII.C. Request for Agenda Items for Upcoming Meetings The Board and the Superintendent asked for the following items for the Board Retreat agenda. There was also discussion on upcoming events. Upcoming Board retreat agenda items: • Review Policy on Board Meetings • Supplemental Levy and budget forecast • nepotism policy • dual language immersion program • literacy outcomes • boundary changes process The board also reviewed upcoming calendar events • Friday, May 23, 2025 - Hillcrest Naming of Knight Way ceremony at 11:00 a.m. • Summa Cum Laude luncheon at Thunder Ridge High School on May 27, 2025, at 12:00 p.m. • Chukars Game - Saturday, June 21, 2025, at 7:00 p.m. Chairman Jenkins asked the Board Clerk to send reminders to the board members calendars and to post notice of attendances for the public. XVIII.D. Adjournment (Action Item) Motion: To adjourn the meeting. This motion, made by Carissa Coats and seconded by Richard Hess, Passed. The meeting adjourned at 9:14 p.m. APPROVED: __________________________ ATTESTED: ______________________________ Date: ________________________