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HomeMy WebLinkAbout02-14-2024 Minutes Regular Meeting Executive SessionDr. Scott Woolstenhulme, Superintendent 3497 North Ammon Road, Idaho Falls, Idaho, 83401  (208) 525-4400  Fax (208) 557-6800  www.d93schools.org Board of Trustees  Paul Jenkins  Carissa Coats  Randy Smith  Mindy Clayton  Richard Hess Bonneville Joint School District No. 93 is an Equal Opportunity Employer Regular Meeting/Executive Session February 14, 2024 Executive Session begins at 6:00 p.m. Public business will begin at 7:00 p.m. District Office 3497 N Ammon Rd, Idaho Falls, Idaho 83401 I. Chairman Dance welcomed everyone to the meeting at 6:05 p.m. II. Roll Call Carissa Coats present Randy Smith present Mindy Clayton present Richard Hess present Paul Jenkins present III. Approve/Amend Executive Session Agenda (Action Item) Motion: Carissa Coats moved to approve the Executive Session agenda. Randy Smith seconded. Motion carried. IV. Executive Session (Action Item) Chairman Jenkins stated that the Board will enter into Executive Session pursuant to Idaho Code 74-206(1)(b) to consider the evaluation, dismissal, or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member, or individual agent, or public school student. The Executive Session will be closed to the public as permitted by law. He asked for a motion Motion: Richard Hess moved to enter Executive Session. Carissa Coats seconded. The roll call vote was: Carissa Coats yes Randy Smith yes Mindy Clayton yes Richard Hess yes Paul Jenkins yes The Board entered Executive Session at 6:07 p.m. A. Employee Recommendations – Heath Jackson, Executive Director asked the Board if they had any questions with the following employees. No action taken, these employees are on the consent agenda for approval. Leave Without Pay Employee P2024 Employee AH2024 Employee AI2024 Employee AJ2024 Employee AK2024 Employee AL2024 Employee AM2024 Employee AN2024 Employee AO2024 Employee AP2024 Employee AQ2024 Employee AR2024 2 B. Complaints and Litigations – Superintendent Woolstenhulme updated the Board on the following cases. Case 24-02 Case 24-06 Case 24-07 C. Close Executive Session (Action Item) Motion: Carissa Coats moved to close Executive Session. Mindy Clayton seconded. Motion carried at 6:29 p.m. V. The Pledge of Allegiance was led by Chairman Jenkins VI. The invocation was offered by Richard Hess VII. Chairman Jenkins called the meeting to order at 7:03 p.m. VIII. Board Opening Business A. Chairman Jenkins welcomed any Delegates and visitors to the meeting. B. Amend/Approve the Agenda (Action Item) Motion: Carissa Coats moved to approve the regular agenda. Mindy Clayton seconded. Motion carried. C. Approve Consent Agenda (Action Item) Motion: Randy Smith moved to approve the consent agenda. Carissa Coats seconded. Motion carried. 1. Minutes of Previous Meetings Regular Board Meeting - 01.10.2024 - Draft Board Work Meeting - 01.24.2024 - Draft 2. Financial a. Accounts Payable 11,026,362.50 b. Contracts Telford Lease c. Surplus Items Cloverdale - Books Fairview - Books Transportation - Bus Ammon - Books Falls Valley - Books 3. Employees a. Alternative Authorizations b. Conditional Employment c. Leave Requests Employee P2024 Employee AH2024 Employee AI2024 Employee AJ2024 Employee AK2024 Employee AL2024 Employee AM2024 Employee AN2024 Employee AO2024 Employee AP2024 Employee AQ2024 Employee AR2024 d. Resignations and Terminations e. Retirements 3 f. Stipends g. Transfers 4. Internships/Student Teachers 5. Students a. Early Graduation Requests b. Club Requests HHS Anime Club HHS Multicultural Group Club Fairview Elementary Choir Club c. Trip Requests HHS Choirs to Trills and Thrills Music Festival - Farmington, UT - 05-11-2024 to 05-11-2024 TRHS - Track and Field to Desert Hills Invitational - St. George, UT - 03-28-2024 to 03-29-2024 TCHS Construction to National Association of Home Builders Competition - Las Vegas, NV - 02-25-2024 to 2-29-2024 TRHS Scholastic Team to National History Bowl - Washington DC - 04-25-2024 to 04-30-2024 HHS Track and Field to Boise Relays Meet - Boise, ID - 04-12-2024 to 04-13-2024 BHS Baseball to Mountain View HS - Meridian, ID - 03-15-2024 to 03-16-2024 BHS Softball to Tournament - St. George, UT - 03-14-2024 to 03-16-2024 Praxium - Math Students to Math Counts Competition at Boise State University - Boise, ID - 03-08-2024 to 03-09-2024 D. School Support Organizations Cloverdale PTO Bridgewater PTO Woodland Hills PTO HHS Football Booster Club HHS Wrestling Booster Club HHS Boys Basketball Booster Club IX. Items Moved From the Consent Agenda – There were no items moved from the consent agenda. X. Public Input: Pursuant to Board Policy #4105 Public Participation in Board Meetings, Public Input shall be held to a maximum of one (1) hour and will provide an opportunity for any Board Member, administrator, staff member, student, or patron to raise issues of interest. The Board will receive such input without comment, except to ask ge rmane questions of those speaking. Comments should be limited to three (3) minutes. The Board will take no action relative to any items during the meeting unless on the agenda but may direct the Superintendent to report such items at a subsequent meeting. There was no one present for public input. XI. Superintendent Reports and Recommendations A. Revised 2024 Board Calendar (Action Item) Superintendent Woolstenhulme explained to the Board that the board approved the calendar for the year, including a board retreat in July. After speaking with legal council, it was decided to hold the retreat in Salt Lake City which includes attending a PLC Conference and holding a regular board meeting which will be streamed. Superintendent Woolstenhulme requested the Board to amend the board meeting calendar so that the July 10th meeting would be held in Salt Lake City at the Marriott Salt Lake City Downtown at City Creek. Superintendent Woolstenhulme noted that it is not technically necessary to stream the meeting but it is a courtesy to patrons. Chairman Jenkins asked for a motion. Motion: Richard Hess moved to approve the Revised 2024 Board Calendar to reflect a change of location to Salt Lake City, Utah for the Board Retreat and Regular Board meeting on July 10, 2024. Mindy Clayton seconded. Motion carried. B. Graduation Rates Superintendent Woolstenhulme presented his information on the graduation rates for the district noting that the district was highlighted for improvement in this area. Superintendent Woolstenhulme explained the federal definition of graduation rates and how it affects reporting. He also discussed the district's graduation rates over the past eight years, noting a significant increase. He mentioned specific programs and interventions that have helped improve 4 graduation rates, particularly for at-risk students. Superintendent Woolstenhulme also discussed the impact of the district's intervention schedule and how this has improved grades in the district which in turn increases the district’s graduation rate. Finally, he highlighted the importance of K-3 literacy in improving graduation rates in the long term. Chairman Jenkins thanked Superintendent Woolstenhulme for his report. C. Instructional Hours Report Superintendent Woolstenhulme the Idaho code section that outlines the responsibilities of elected school board members, focusing on the importance of setting the school calendar. He explained the minimum number of instructional hours required for each grade level and how emergency closures are accounted for. He also provided an update on the current instructional hours and the margin of days left for emergency closures. Superintendent Woolstenhulme mentioned that the district have more days than typically used and have not exceeded them except for the COVID year. D. Proposed Policy 1600 Board Code of Conduct for Public Review (Action Item) Superintendent Woolstenhulme discussed a minor change to board policy 1600, the Board Code of Conduct. The change was to replace the language "Idaho National School Board Association" with "Affiliated State National School Board Associations" to provide more flexibility. He recommended the board approve the policy for public review. Motion: Carissa Coats moved to approve Proposed Policy 1600 Board Code of Conduct for public review. Mindy Clayton seconded. Motion carried. E. Public Schools vs Endo International (Action Item) Superintendent Woolstenhulme exlained to the Board that the district has been included in a claim against Endo International, a manufacturer of opioids, as part of a bankruptcy settlement. He requested authorization from the board to act on behalf of the district in filing necessary documentation and making decisions related to the claim. He assured the board that they would keep them informed of any significant developments. Motion: Richard Hess moved to authorize the Superintendent or Chief Financial Officer to act on behalf of the board in the public schools vs. Endo International litigation. Randy Smith seconded. Motion carried. XII. Planning and Personnel A. Willow Creek Elementary Opening Date Report Chairman Jenkins invited John Pymm, Director of Facilities and Maintenance to present to the Board. He discussed the delay in opening Willow Creek Elementary, which was originally planned for August 2025. The delay was due to several factors, including issues with the kitchen design and the need to coordinate with a nearby development project. The delay will allow for better planning and coordination with other projects, as well as potentially saving costs. The new target opening date is August 2026, and Mr. Pymm mentioned that there may be other changes to accommodate the delay, such as eliminating full-day kindergarten for a year or pocket-busing students to other locations. B. Willow Creek Elementary Off-Site Construction Costs (Action Item) – refer to item B.1. That’s the action. 1. Authorize the District Administration and Legal Counsel to Negotiate and Finalize Development Agreements with Rocky Mountain Power and Bonneville County (Action Item) Mr. Pymm discussed the need to negotiate with Rocky Mountain Power regarding the cost of moving power lines for offsite improvements. The county has requested road improvements, and the speaker believes it is best to pursue the cost with Rocky Mountain Power and then enter into a development agreement with the county. There was also discussion about getting a hard bid on widening the road and splitting the cost with a developer. The board was asked to authorize the speaker to act on behalf of the board to enter into agreements with both the county and Rocky Mountain Power. Motion: Randy Smith moved to authorize the district administration and legal counsel to negotiate and finalize development agreements with Rocky Mountain Power and Bonneville County. Carissa Coats seconded. Motion carried. XIII. To Accept Appraisal of Parcel RP02N38E034803 into Records (Action Item) 5 Superintendent Woolstenhulme explained that all four pieces of property for the property exchange have been appraised. Originally, the two pieces of property owned by the district and the residential piece were appraised in October. Following a discussion with legal counsel about reaching an equivalent dollar amount, a new appraisal was done on the commercial part. Superintendent Woolstenhulme requested that the the board accept and enter into the records the appraisals for the mentioned properties. Motion: Richard Hess moved to accept the appraisal of Parcel RP02N38E034803 into records. Mindy Clayton seconded. Motion carried. XIV. Authorization of Exchange Agreement (Action Item) The speaker discussed the potential trade of two pieces of property with Steele Arrow LLC, the owner of a property west of Bonneville High School. The two pieces of property being considered for the trade are an elementary site north of 65th South and east of Ammon Road and a property on the west side of 52nd East. The total value of both properties is $1,900,000. The speaker asked the board to authorize negotiations with Steele Arrow to acquire an equivalent property value from them. The proposed trade would involve 22.4 acres of residential zoning and 1.25 acres of commercial zoning. The speaker also mentioned that the district still owns a 20-acre piece on the east side of Black Canyon that could serve as an elementary school site. Motion: Carissa Coats moved to authorize the administration to work with legal counsel to develop an agreement to exchange the identified parcels. Mindy Clayton seconded. Motion carried. After the motion, Superintendent Woolstenhulme asked the Board about sending out a ThoughtExchange on a proposed plan to the patrons. The Board asked Dr. Woolstenhulme to develop a framework of the plan to send. The Board agreed that getting patron input would be advantageous for the district. Dr. Woolstenhulme will be sending out the plan to the community shortly. XV. Finance and Operations A. Certificate of Emergency Closure for January 10, 2024, and January 12, 2024 (Action Item) Guy Wangsgard, Executive Director of Finance and Operations explained to the Board that the State requires a certificate of emergency closure for when school gets canceled. The district closed schools and district buildings on January 10, 2024 and January 12, 2024 for dangerous winter conditions. He asked the board to approve the certificate of emergency closure for those dates. Motion: Carissa Coats moved to approve the certificate of emergency closure for January 10, 2024 and January 12, 2024. Mindy Clayton seconded. Motion carried. B. Bonneville Education Foundation Report Guy Wangsgard, Executive Director of Finance and Operations provided a brief history of the Bonneville School District Education Foundation, explaining that it was initially run by a classified employee who handled donations and paperwork. In 2017, a principal and another classified employee took over, but the foundation's activities were disrupted by the pandemic. The foundation struggled to attract board members and faced challenges in fundraising. Currently, the foundation is managed by Mr. Wangsgard and Faylynn Barney, and donations are processed electronically. Mr. Wangsgard raised questions about the foundation's future, including whether it should actively solicit donations, coordinate with PTOs and booster clubs, and work with local accountants to educate patrons about tax benefits. He also suggested exploring the possibility of hiring a professional fundraiser and expanding the foundation's role beyond fundraising to include raising awareness about education and celebrating the district's achievements. The Board would like to discuss foundation’s future at a board work meeting. C. Securing Our Future Grant Phase II (Action Item) Superintendent Woolstenhulme reminded the board of a state-allocated grant for school safety improvements, which included upgrading radios to digital ones. The current proposal is for phase two of the grant, which would create a single point of access at Hillcrest High School. This would involve securing the second-level doors and having visitors buzzed in by clerical staff. The estimated cost is $220,000, with a maximum bid amount of $200,000. The board needs to approve the grant before it can be submitted. There was discussion about the effectiveness of the system and the potential for people to circumvent it, but it was agreed that it would help mitigate many safety issues. Chairman Jenkins asked for a motion. 6 Motion: Carissa Coats moved to approve the Securing our Future Grant phase II as proposed. Randy Smith seconded. Motion carried. XVI. Learning and Instruction A. New Course Requests FY24-25 1. 2024-2025 Course Description Book (Action Item) Jason Lords, Executive Director of Learning and Instruction discussed new course requests for the upcoming school year, which are typically elective courses taught by core teachers. These requests are part of the process of updating the course description book for high schools. The board was asked to approve the updated course description book which includes the new course requests for FY24 -25. Motion: Richard Hess moved to approve the 2024-2025 Course Description Book with the new course requests. Mindy Clayton seconded. Motion carried. B. Appointment of Curriculum Adoption Committees 1. K-3 Amplify Core Knowledge Language Arts (Action Item) Mr. Lords discussed the need for an English Language Arts (ELA) curriculum for K-3 students, mentioning that Amplified Core Knowledge Language Arts is currently being piloted. Mr. Lords asked the Board to approve the formation of a committee to review and potentially adopt an ELA curriculum for K-3 students. This committee would include teachers, parents, and other stakeholders. Mr. Lords clarified that this motion is not for immediate adoption but rather to establish the committee. Motion: Carissa Coats moved to authorize the administration to appoint a committee to advise the board on the selection of elementary english language arts materials. Mindy Clayton seconded. Motion carried. 2. K-12 Student Well-Being (Action Item) Mr Lords also discussed the need for a student well-being curriculum and mentioned two options, In Focus and Leader in Me, which are currently being piloted at some schools. The board was asked to approve the formation of a committee to review and potentially adopt these curricula. Motion: Carissa Coats moved to authorize the administration to appoint a committee to advise the board on the selection of student well-being curriculum materials. Mindy Clayton seconded. Motion carried. C. Proposed Policy 2557 Non-Approved Student Activities or Trips for Public Review (Action Item) Motion: Richard Hess moved to approve proposed policy 2557 Non-Approved Student Activities for public review. Carissa Coats seconded. Motion carried. D. Proposed Policy 2560 Field Trips for Final Adoption (Action Item) Motion: Carissa Coats moved to approve 2560 Field Trips for Final Adoption. Richard Hess seconded. Motion carried. E. Proposed Policy 2555 Overnight Travel for Final Adoption (Action Item) Motion: Carissa Coats moved to approve Proposed Policy 2555 Overnight Travel for final adoption. Richard Hess seconded. Motion carried. F. Deletion of Proposed Policy 2555P for Final Adoption (Action Item) Motion: Randy Smith moved to approve the deletion of Proposed Policy 2555P for final adoption. Carissa Coats seconded. Motion carried. G. Deletion of Proposed Policy 8230 Unsponsored Student Activities or Trips for Final Adoption (Action Item) Motion: Randy Smith moved to approve the deletion of Proposed Policy 8230 Unsponsored Student Avtivities or Trips for final adoption. Carissa Coats seconded. Motion carried. XVII. Board Closing Business A. Day on the Hill Priorities 7 It was decided to hold a Board Work Meeting on Sunday, February 18th in Boise to discuss the Day on the Hill itinerary and bill priorities. The Clerk of the Board will notice the meeting and send out a notice of attendance for the Board members per Idaho code. B. Graduation Speaking Assignments The Board discussed and assigned each member their speaking assignments for the 2023-2024 graduation ceremonies. BHS – Richard Hess HHS – Paul Jenkins TRHS – Mindy Clayton LHS – Richard Hess TCHS – Carissa Coats BOHS – Randy Smith C. Call for Agenda Items for Upcoming Meetings Board Work Meeting - 02-28-2024 - 11:30 a.m. - PLC Building – The Board would like to continue the discussion on the Bonneville Education Foundation at the February Work Meeting. Regular Board Meeting - 03-13-2024 - 6:00 p.m. - District Office Board Room Board Work Meeting - 03-27-2024 - 11:30 a.m. - PLC Building D. Adjournment (Action Item) Motion: Carissa Coats moved to adjourn the meeting. Randy Smith seconded. Motion carried. The meeting adjourned at 9:02 p.m. APPROVED: ______________________________________ Chairman ATTESTED: _______________________________________ Clerk DATE: ___________________________________